This course will provide a complete overview of the Procurement Process and Contract Management, over 2 days of intensive training. Learners will be taught how to plan the procurement process, conduct and control it and closure thereof. Contracts form a critical part of the procurement process. After the 2 day course, learners will understand and know how to prepare contract documentation, deal with site personnel, and navigate complex issues such as delays and extensions of time claims, through presentations, group discussions and practical exercises. Our expert facilitator has extensive qualifications and experience in the field of procurement and contract management on a global scale.

PARTNER ORGANISATION:

COURSE ACCREDITATION:

Course Outline: 

• • Understand contract management principles and terminology
  • Type of contracts: when to use, advantages and disadvantages
  • Types of procurement documents: IFB, RFQ, RFP
  • Sourcing, qualifying and managing suppliers
  • Proposal evaluation techniques: weighting and screening systems, independent estimates
  • Negotiation: purpose, what to negotiate, negotiation techniques
  • Gain expert knowledge on how to handle delays and extension of time claims
  • Contract closure scenarios: success, early termination, termination for convenience
  • Closure negotiation and formalization
  • Get to grips with the critical aspects of contract law
  • Avoid common contractual pitfalls
  • Identify, manage and mitigate risk
    
    

AGENDA:

Session 1: Planning the Procurement Process:

Context and general principles of contracting
What is a contract
Centralized and de-centralized contracting
Types of Contract: when to use, advantages and disadvantages
Critical aspects of contract law
Documenting the contract scope of work (SOW) and the terms of reference (TOR)
Types of Procurement Documents: IFB, RFQ, RFP
Key Terms and Conditions to include in a Contract
Avoid common contractual pitfalls
Competitive versus non-competitive contracting

Session 2: conducting the procurement process:

Organizing a bidders’ conference
Finding qualified suppliers
Proposal evaluation techniques: weighting and screening systems, independent estimates
Contract negotiation: purpose, what to negotiate, negotiation techniques
Identify, manage and mitigate risk

Session 3: controlling the procurement:

Managing contract changes
Contract interpretation
Managing the suppliers’ performance: measuring performance, how to deal with underperformance and defaults
Inspections and audits
Managing claims
Keeping a records management system

Session 4: closing the procurement process:

Contract closure scenarios: success, early termination, termination for convenience
Closure negotiation
Formalizing closure
Financial closure
Conducting the final procurement audit: lessons learned and continuous improvement

Session 5: final QA and discussion, self-assessment test

2 Day Course: USD 840
Register 3 or more delegates: USD 750 each

RECOMMENDED LITERATURE: